Data Governance & Legacy Digitization
Bridging Decades of Records with Modern Governance
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A Mountain of History Meeting Modern Privacy Demands
This established healthcare organization faced a unique challenge: decades of patient records spanning both physical archives and multiple digital systems, each with different access controls, retention policies, and security measures.
Regulatory requirements around healthcare data protection had evolved significantly, but their data management practices had not kept pace. Patient information existed in silos, making it difficult to respond to access requests, ensure consistent privacy protections, or demonstrate compliance during audits.
The physical records posed particular challenges—thousands of boxes containing sensitive patient information with no systematic catalog or retention schedule. Staff couldn't reliably locate specific records, and there was no clear path to digitization that would maintain chain of custody and evidentiary integrity.
Engagement Focus Areas
Comprehensive Data Strategy Spanning Physical and Digital
I developed an enterprise data governance framework that addressed the full spectrum of information assets. This began with a strategic analysis identifying all data repositories, ownership structures, and current access patterns.
For physical records, I designed a document management program that prioritized records based on clinical, legal, and regulatory value. High-priority materials entered a structured digitization workflow with quality controls ensuring accuracy and maintaining audit trails.
The digital environment received equal attention. I established consistent classification schemes, access controls, and retention policies across all systems. Integration points were secured, and data flows were documented to support both operational needs and compliance requirements.
Process optimization extended beyond technology. I developed staff training programs, updated policies, and created governance structures that would maintain data integrity long after my engagement concluded.
Key Outcomes
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